SOUTHWEST LINCOLN COUNTY WATER PUD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS

Call to Order: The regularly scheduled meeting of the Southwest Lincoln County Water PUD was called to order at 10:14 AM, Wednesday September 11, 2019 by Donald Tucker but was not held as there was no quorum present. The meeting was rescheduled for September 18, 2019 and was called to order at 10:03 AM.

Minutes: The minutes of the August 14, 2019 regularly scheduled Board meeting minutes were reviewed. Don Tucker made a motion to accept the minutes as presented. Gary Hodges moved to approve the minutes as presented; Andy Bacigalupo seconded the motion and the minutes were approved.

Present: The Directors present were Donald Tucker, Gary Hodges, Lee Parr and Andy Bacigalupo. Also present were David Whitlock, Carla Young and Megan Jones. There was no public present. Pete Gintner was absent.

Conflict of Interest: There were no conflicts of interest stated.

Bills: The Directors discussed the bills for August 14, 2019. Don Tucker stated that the bills were signed on the 11th of September but should still be reviewed so any questions could be answered. The OHA bill for reviewing and approving the Master Plan was discussed. Also discussed was the bill to pay for actuators, positioners and valves. Dave said the money was coming from the Water Works Fund account. Don Tucker made a motion to approve the bills as signed. Andy Bacigalupo moved to approve the bills; Lee Parr seconded the motion and the bills were approved.

Treasury Report: The Treasury Report as of August 31, 2019 was as follows: the balance of the investments 7/31/19 of $654,645.02 was comprised of – General Fund, $118,316.52; Construction Fund, $99,190.02; Equipment Fund, $11,204.92; Water Works Fund, $254,793.36; Bond Fund, $167,433.54 and SDWRF, $3,706.66 With the addition of interest for August of $1,440.38, the balance in investment accounts is $656,085.40.

Previous Business: Andy Bacigalupo was nominated for the position of Treasurer. Andy accepted the position. Andy was also sworn into his appointed position of Subdivision 2 by our Chairman of the Board Donald Tucker. The Master Plan was discussed and a copy of the plan with corrections was given to Dave so he could drop it off with Keven Shreeve of Civil West in Newport. Don stated that he was otherwise impressed with the plan. Carla Young and Andy Bacigalupo went to Columbia Bank to apply and sign up for a company credit card. We were declined the card as the bank clerk gave us the wrong application to fill out. We have a new application to fill out. Don wants Carla to look over her job description again. Carla does not want to be a contracted employee per Don’s suggestion as it is expensive and time consuming. Carla would like a raise as she no longer has health insurance. Her Finance Officer meeting was pushed back to next time.

New Business: Don Tucker wanted a status update of our certified water rights and our name change. Dave Whitlock stated that all our rights had the name change but we are still waiting to hear back on the status of Vingie Creek.

Correspondence And Reports: There were no correspondence or reports.

Other Items Of Interest: Board members would like the rating of the water conservation level scale listed on our homepage. It is in our water conservation plan which is on our website. Megan Jones did add the levels to the homepage but needs to update it again as our website was hacked. There was discussion of when our loan ends which is 2027. Don mentioned another item of interest was the adopt a hydrant program with YRFPD. Yachats will keep track of the hydrants. Tsunami’s, flood insurance and earthquakes were also discussed. As far as our district goes Dave says the only thing, we would need to be concerned about over an earthquake is our concrete pipe in the ground.

Adjournment: Don Tucker made a motion to adjourn the meeting. Gary Hodges approved the motion to adjourn the meeting; Lee Parr seconded the motion and the meeting was adjourned at 11:45 am.

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Gary Hodges Director