SOUTHWEST LINCOLN COUNTY WATER PUD

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS

Call to Order: The regularly scheduled meeting of the Southwest Lincoln County Water PUD was called to order at 10:00 AM, Wednesday August 14, 2019 by Donald Tucker.

Present: The Directors present were Donald Tucker, Gary Hodges, Lee Parr and Andy Bacigalupo. Also present were Bill Turner, David Whitlock, Carla Young, Pete Gintner and Megan Jones. Public present were Robert Langley and Calica Ali.

Conflict of Interest: There were no conflicts of interest stated.

Minutes: The minutes of the July 10, 2019 regularly scheduled Board meeting minutes were reviewed. Don Tucker made a motion to accept the minutes as presented. Gary Hodges moved to approve the minutes as presented; Andy Bacigalupo seconded the motion and the minutes were approved.

Bills: The Directors discussed the bills for August 2019. Andy Bacigalupo asked what amount for Bluebook was correct, the amount for $166.85 was correct. Bluebook is a catalog where items are purchased for operating supplies. Andy thought he did not sign the WEX/Shell check for payment. A copy of the check was presented to Andy for verification of signature. PERS went up and SDIS also went up in July, due to a new employee being added. Don Tucker made a motion to approve the bills as corrected. Gary Hodges moved to approve the bills as corrected for payment; Lee Parr seconded the motion and the bills were approved for payment.

Treasury Report: The Treasury Report as of August 31, 2019 was as follows: the balance of the investments 7/31/19 of $654,645.02 was comprised of – General Fund, $118,581.68; Construction Fund, $99,412.32; Equipment Fund, $11,230.03; Water Works Fund, $255,364.38; Bond Fund, $167,727.87 and SDWRF, $3,713.46. With the addition of interest for July of $1385.34, the balance in investment accounts is $656,030.36.

Previous Business: The personnel policy is moved back to a later date. The company name will be updated in the policy. We have found no one to replace Bob Whitson’s Board position for the PUD. Don was going to contact Pete Gintner regarding a letter to mail to voters that would generate interest in the position but did not get around to the letter. Janet Kent of Terry-A-While Motel was reimbursed by the new owner, Caleb Beaudin for their credit on their account when it was sold.

New Business: Water customer Amy Pincus had phoned office inquiring after the balance of a bill. Amy spoke with Dave Whitlock as he was covering the office. Amy was ill mannered and got upset with Dave. Amy got board member information and contacted them regarding her phone experience with Dave. Amy wanted an apology in writing. Amy Pincus being upset with the office over her bills happens often. Per suggestion the office will generate an informational form regarding the owners’ responsibility to pay the water bill when the renter does not. It will be in addition to information already in effect on website and via late notices. Don suggested we get a new printer for the billing computer that will scan in pdf format. We do have a printer at the accounting computer that will scan in pdf format and print in color; a new one for billing is not vital.

Correspondence And Reports: Water customer Stanley Buck wanted to know if he could have his billing rated changed to an inside district rate since we became a PUD and are no longer a water district. Mr. Buck pays an out of district rate as he did not want to be annexed in. As the district boundaries did not change when we became a PUD, the out of district rates would still apply to Mr. Buck.

Other Items Of Interest: Don Tucker is also a board member for the YRFPD. Frankie Petrick is looking into spots that need new fire hydrants and would like to know the manufacturers name of the fire hydrants we use. There is a possible lead on spare parts that could be used on the hydrants. Dave Whitlock is researching that. Robert Langley was present with his relative Calica Ali. Mr. Langley was attending the board meeting to find out further information incase he is ever interested in an open board position. Peter went over basic duties of a board member, what is required of him by law. The biggest responsibility being the budget which also has a budget committee. The difference between a board member and a director was discussed. Mr. Langley wanted to know if there were any specific qualifications a board member needed. The only thing is that you are a registered voter within your zone. The board should have a variety of public representation. Mr. Langley also wanted to know the time involved as well. Carla Young said we had informational books on board member duties as well as being listed on our website. Megan Jones already sent the information from the website to Mr. Langley. Pete also expressed the importance of keeping track of elected board members election dates and swearing in dates and the same for appointed members as well.

Adjournment: Don Tucker made a motion to adjourn the meeting. Gary Hodges approved the motion to adjourn the meeting; Lee Parr seconded the motion and the meeting was adjourned at 11:35 am.

_____________________________ Gary Hodges Director