SOUTHWEST LINCOLN COUNTY WATER PUD
MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS
|Call to Order:
|The Meeting of the Southwest Lincoln County Water District
was called to order at 10:10 A.M., Wednesday,
March 11, 2020 by Chairman Donald Tucker.
|The Board members present were Donald Tucker, Gary Hodges
and Andrew Bacigalupo. Also present were Corey Blake of
Mcpherson Gintner & Diaz , Carla Young, David Whitlock
and Dolores Gutierrez.
Guests present: Roxie Cuellar, Larry Hall and Robert Langly.
|Conflict of Interest:
|Donald Tucker asked if there were any “Conflicts of
Interest”. None were stated.
|Minutes were prepared for January 8, 2020. Carla Young
presented the minutes. Minutes were read, no questions were stated.
Andy Motioned that Jan.8, 2020 minutes to be approved, Gary
seconded the motion. Minutes for Jan. 8th approved.
minutes for February 12, 2020 read minutes, no questions, Don
motioned for Feb. 12, 2020 minutes to be approved, Gary seconded.
minutes for Feb. 12 approved.
minutes for special meeting were not available. Need to be
|The Board discussed the bills for March 11, 2020. Gary Hodges
made a motion to approve the bills; Andrew Bacigalupo seconded
the motion and the bills were approved for payment.
|No treasury report was prepared.
|Update on Megan’s unemployment. Don stated that we need to hire
a part time person to assist in the office. Don and Andy went to
Heceta Water PUD and met with the District Manager and the office
clerk. Haceta also made change from District to PUD.
|Brittany Hornung (accountant)was not able to be present and
Carla was not able to review on report from Brittany. Report
was reviewed, report was not quite up to date.
David Whitlock needs budget totals to buy pumps. Error in coding
from Education fund was discussed.
Master Plan last payment for Civil
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|The Directors need to hire regular part time help for the
office that can also work full time hours during vacations and
sick days of other employees. We need a list of duties for
the temporary part time position needed, cross training would
need to be done.
Don said that the billing clerk should be called a Billing
Specialist, Andy second it. Don will work on defining job
descriptions. Don asked for an update on update on job titles
and possible hiring of a water plant back up – operator.
|Don expressed appreciation of the board applicants for attending
meeting and their interest in becoming board members. Don
nominated Roxie Cuellar for Subdivision 1 and approved.
There were four applicants for Subdivision 4, Don nominated
Franklin Sherikow, moved by Gary and Andy second the motion to
approve Roxie Cuellar and Franklin Sherikow to be on the Board
Don stated that we might want to call the other applicants for
help when needed.
Don will notify County Clerk,
Resolution 2020-001 making information available to the public.
Don read – establishing meeting dates so the public has access
to information. Don motioned and Gary 2nd.
Ord #1 Drafted by Corey and Pete defines 5 subdivision on
|Property adjoining the office:
|Don asked about the property insurance; how often is it
reviewed. It is reviewed once a year per Carla.
Access everything pertaining to the property. Discussion
On the possible sale of the vacant lot, possibly have realtor
And appraiser to look at property. And put on listing.
percolation test suggested. Possibly having septic system put in.
Don mentioned Andy in working hard and taking effort in changes
to the PUD looking forward to the modernization and updating
|Megan Jones appeal for (denial)unemployment, voluntarily quit,
Don talked with the administrative law Judge on March 3rd.
final notice was issued denying her unemployment. She still
can appeal the decision.
|Website and other Updates:||David updated on the CCR being ready and waiting for the URL
address to directly be able to access on internet. Dolores
will update website. Dolores asked for a list of changes that
were needed to update website.
David updated on Master Plan, breakdown on kind of accounts per
Meter sizes. We need a breakdown of meter sizes and how many we
have. Table 2.1 on master plan.
Pers. Manual input and updating. Keep on old business
|SWLCWD||Page 3 03/11/2020|
|Haceta Water PUD:||Haceta Water PUD also made change from District to PUD.
Meeting helped with the transitions and their job descriptions,
and other water PUD’s They expressed willingly to come down to
show us how they run their PUD and they have about twice
the customers we have.
|Bonding issue, Carla has changed her bond to Andy and also to Bond
Don. Don asked how about Dolores, Carla said it would be for
when there is a new manager appointed they should get bonded.
At this juncture, Dolores proposed that instead of hiring a
District Manager and a part time billing specialist,that if
after David’s retirement; she would like the opportunity
to be the Interim on this position. Being an interim until
she is able to prove her managerial skills. In turn this would
be saving from hiring another part time person to just have
two full time employees in the office. Andy suggested that
there should be a proposal to the idea. Dolores agreed to prepare
and submit a proposal.
|David Whitlock expressed the need for a credit card that is
needed for short schools and other needs expenses that come up
with education needs. David also suggested that we go through
our local bank for a company credit card.
|Adjournment:||Don Tucker made a motion to adjourn the meeting;
Andrew Bacigalupo seconded the motion and the
meeting was adjourned at 2:23 pm
Secretary, Board of Directors